Receptionist & Office Manager – Essex, MA

We are seeking a full time Receptionist & Office Manager for our Essex office. The Receptionist & Office Manager is primarily responsible for coordinating office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. This position is based in our Essex office and reports to our management team.

Responsibilities:

  • Overall, the office management team aims to maintain and improve the day-to-day integrity of a full functioning work environment for a busy staff across three fixed locations and up to thirty remote locations.
    • Oversee and support all administrative duties in the office and ensure the office is operating smoothly.
    • Perform receptionist duties: answering phones, greeting building clients and guests professionally, ordering and maintaining office supplies and ensuring sufficient operation of all office equipment.
    • Receive and sort incoming mail and deliveries, and manage outgoing mail.
    • Provide administrative and executive support as needed.
    • Provide other administrative support as necessary, including scheduling group meetings, calendar maintenance, creating and updating company reports.
    • A strong IT technical background is a plus with the ability to troubleshoot IT/phones/infrastructure over 3 locations and coordinate with IT consultants.
    • Coordinate with our Property Services Division for various in-house maintenance tasks.
    • Manage a variety of day to day office management/maintenance tasks, as well as coordinating needs across all office sites (Essex, Wellesley, Winchester).

Qualifications:

  • An Associates or Bachelor’s Degree in Business Administration, Communications or a related field with a minimum of 2-5 years of experience in an administrative/office management role.
  • A positive, can-do attitude able to receive, manage and respond to necessary support in a timely manner. Occasional weekends and holidays may apply.
  • Highly organized with excellent attention to detail and time management with the ability to prioritize.
  • Proficient with Microsoft Office and Outlook.
  • Experience in a residential architecture and/or construction firm a plus.

C&M offers a competitive salary and bonus structure, TO, health and retirement benefit options, and continuing education opportunities.


ABOUT CARPENTER & MACNEILLE

Established in 1996, Carpenter & MacNeille designs, restores and builds award-winning homes throughout the Greater Boston region, New England and beyond. Built on a legacy of unmatched client service, C&M offers architecture, interior design, construction, custom woodworking and property services.

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